Jefferson Handbook


Jefferson Handbook

Jefferson Handbook

Please notify the school by 9:00 a.m. each day that your child is absent. A 24-hour attendance line is available for your convenience. Please call 283-2177 to report absences.

If we do not hear from you, every effort will be made to notify you or a relative. If a child is considered missing, it is the principal's responsibility to contact law enforcement officials. (Hence, it is extremely important that you contact us, and that we are also able to contact you or a relative at all times.)

Students arriving at 8:45 a.m. must report to the school office before going to their classrooms and must be signed in late at the office by a parent/guardian.  Parents will be informed when absences or tardies become too frequent.

Students may ride bicycles to school. Bicycle riders must WALK their bicycles while on school property. Bikes must be parked in the racks provided for that purpose. Cars and buses share our driveway, and bike riders who act in unsafe ways will lose the privilege of riding bikes to school. Parents must send a note if a child rides a bike rather than the school bus.

High School students pair with Jefferson students every Tuesday after school as part of the nationally recognized Big Brothers/Big Sisters Program. Parents interested in having their children participate in this program should contact the office.

Students should load and unload from the school bus in an orderly manner. All students must ride the assigned bus to and from school unless a note is sent from the parents/guardians and signed by the office to give to the bus driver stating otherwise. No eating or littering on the bus. Talking stops at railroad crossings and other places of danger as specified by the driver. Noise on the bus is to be kept to a minimum. The driver is in charge and students are under his/her authority. Students must remain seated while the bus is in motion. Students must not throw anything. Students must not hang any object or body part out of the bus window. Violation of bus rules may be cause for suspension from the bus.

If at any time you need to contact a teacher, please call 942-7244 before 8:45 a.m. or after 2:45 p.m. Staff members are not called out of class to make or receive phone calls unless they have suggested or pre-arranged a phone call time.

The JAGUAR JOURNAL newsletter is published bi-weekly to keep parents informed of the general everyday occurrences here at Jefferson. Classroom teachers also send home a variety of information with students at their discretion. The lunch menu is published monthly and can also be found on the JAGUAR JOURNAL.

Locate information on the W-E website This site will provide you with links to all the W-E schools as well as other valuable sources.


7:00 a.m. Latchkey Opens
8:00 a.m. Office Opens
8:37 a.m. Doors Open (Warning Bell)
8:45 a.m. Classes Begin (Tardy Bell)
8:46 a.m. Morning Announcements & Pledge
11:15-12:00 All-Day Kindergarten and 3rd Grade Lunch/Recess
11:35-12:20 Grades 1 & 2 Lunch/Recess
12:00-12:45 Grades 4 & 5 Lunch/Recess
2:45 p.m. Dismissal; Latchkey opens
3:30 p.m. Homework Center Closes
4:00 p.m. Office Closes
6:00 p.m. Latchkey Closes

We believe that self-discipline is the best discipline. For this reason, classroom and building rules are established. A copy of the Willoughby-Eastlake Student Code of Conduct is available in the school office. Occasionally some of our students will not behave in a manner that allows other students to learn or to play in a safe environment. For this reason, we believe it is important for you to be informed of our Behavior Expectations Guidelines. They are as follows:

School Wide:
1. Keep hands and feet to yourself.
2. Walk throughout the building.
3. Be polite and courteous.
4. Use proper language.
5. Respect teachers and other adults.
6. Follow behavior expectations.

Playground and Indoor Recess:
1. Use appropriate behavior with respect to self and feelings of others.
2. Use recess time safely.
3. Remain in the designated areas of the building or playground.
4. Line up and stop talking when the bell rings; walk quietly to class.
5. Use playground equipment safely; sit on the swings; keep both hands on climbing equipment; do not jump off of equipment.
6. Work with others quietly during indoor recess.

Morning Lineup:
Once they arrive, students should line up at their designated area. This is not the time to play and move from one area to another. Students should not arrive on school grounds before 8:20 a.m., as supervision is limited before then.

1. Practice appropriate table manners and eating habits.
2. Return trays to the proper place and clean up after yourself.
3. Talk quietly.
4. Remain seated until you are dismissed.

Consequences For Not Meeting Expectations: We will try, whenever possible, to deal with misconduct by following one or more of the following disciplinary procedures:
1. Warning, with note or phone call to parent.
2. Time-out.
3. Loss of recess.
4. Detention.
5. Loss of assembly, fieldtrip or other privilege.

In some instances, however, due to the severity of the offense or in cases of repeated misconduct, a suspension may become necessary. The following are examples of offenses for which suspensions may be imposed.
1. Smoking
2. Appearance & Dress
3. Truancy or tardiness
4. Profane, vulgar, or improper language
5. Insubordination
6. Failure to accept discipline or comply with directives
7. Hazing or harassment
8. Violation of bus conduct requirements.

Examples of misconduct for which expulsions may be imposed:
1. Disruption of school
2. Damage, destruction or theft of school property
3. Damage, destruction or theft of private property
4. Assault or abusive language towards a school employee
5. Assault or abusive language towards a student or other person
6. Weapons and dangerous instruments
7. Narcotics, alcoholic beverages, stimulant drugs
8. Forgery, gambling, extortion
9. Trespassing
10. Repeated acts of misconduct

Students should dress in clothing that is appropriate for school and the weather conditions. Comfortable shoes with rubber soles are best for school. Children will participate in recess outdoors unless it is raining or the temperature is below 20 degrees Fahrenheit. Student dress and grooming are regulated by Willoughby-Eastlake Policy “to the extent that they are not unsafe for the student or those around the student; do not substantially impair the work of the school; are not disruptive of school operations and the education process; are not provocative, suggestive or obscene. Apparel which displays obscene language, pictures, drawings or logos, or which promotes consumption of alcoholic beverages, smoking or use of other drugs or controlled substances is expressly forbidden."

Specific dress requirements include the following:
1. Some type of shoe, sandal or boot must be worn at all times; no footwear, which damages school floors, shall be worn. Tennis shoes must be worn at outdoor recess and gym class.
2. No item of apparel may be worn which displays ads or promotions for alcohol, tobacco or any other drug or which advocates violence or use of force against any institution or individual, or racial, ethnic or cultural group.
3. All apparel shall be clean and kept in good repair.
4. Bare midriffs and transparent blouses or shirts are not permitted.
5. Make-up, high-heeled shoes and cosmetics for students in grades K-5 are prohibited.

If a student must be excused during the school day, parents should send a note to school explaining the circumstances. In the interest of safety, parents are asked to sign students out in the school office before they are released. Parents are also required to show identification upon signing out a student. Students will not be released to any person not authorized by the parent. (Changes should be submitted to the office in writing.) Students will be called to the office for dismissal upon the arrival of the parent. Students for early dismissal will not be called out of class before the parent/guardian actually arrives in the office with identification. It is the parents' responsibility to obtain additional medical care. A child under 18 must have a parent or relative authorize care beyond first aid. If your child becomes ill in school, you will be contacted and expected to make arrangements for his/her transportation home.

Each student must have an emergency form on file in the school office. These forms are sent home the first day of school and are to be returned the next day. Parents will be contacted, following the instructions on the emergency form, if a student becomes ill or is involved in an accident at school.

When parents request the absence of a student for family vacations, such absences will be considered excused for up to 5 days. Parent must make the school office aware of the absence and complete a form for this purpose at least one week prior to the vacation. Arrangements should be made with the classroom teacher for homework assignments well in advance.

Parental permission in writing must be given for students to go on field trips. Parents will be notified in advance when a field trip takes place. All grade levels attend at least one trip per school year.

The Willoughby-Eastlake Board of Education believes that all employees and students are entitled to work and study in an environment that is free from harassment, including sexual harassment. Therefore, in this district, harassment based on sex, color, race, national origin, religion, age or handicap is prohibited. Employees and students who engage in such conduct are subject to disciplinary action. Harassment under this policy includes, but is not limited to, slurs, jokes, intimidation or persistent abuse of another, whether physical, verbal, or in writing, which is directed at an individual’s color, race, national origin, religion, age or handicap.

Examples of sexual harassment include, but are not limited to, continued or repeated offensive sexual flirtations, advances or propositions; continued or repeated verbal remarks about an individual's body; unwanted body contact; sexually degrading words used toward an individual or to describe an individual; sexually suggestive objects, pictures or literature.

Students have their hearing screened in the fall by district speech personnel. Referrals are made to parents where problems are identified. This service does not take the place of a medical examination by a family's own doctor.

Homework at all levels is part of the educational process. Assigned homework is expected to be completed on time. Homework may be used as a reinforcement or supplement to classroom learning. Homework guidelines are developed uniquely to each grade level. Students are encouraged to make use of our Homework Center, located in the library. The Center is open from 2:45-3:30 Tuesday and Wednesday afternoons and is supervised by school personnel.

A committee of staff members meets several times each month to discuss the performance of students who are having difficulty in school. Recommendations are made as to possible remedies and strategies for improvement.

Our YMCA childcare program is available for Jefferson students from 7:00 to 8:45 a.m. and from 2:45 to 6:00 p.m. Information and registration forms are available in the office. This same information is also available on our TJ website by scrolling down the left-hand menu and clicking on CHILD CARE YMCA. Latchkey is located in our Multipurpose Gym. Enter through the double doors on the left as you face the building.

All Jefferson students have access to the library each and everyday throughout the school year. Each class visits the library at least once per week. Students are responsible for the care and condition of the books they sign out from the library. Abnormal wear and tear of books may result in a fine being assessed. A library aide and parent volunteers assist teachers and students in research, location of information, inventory and shelving of books.

Lost and Found items are placed in a cabinet located in the main lobby. All items that your child brings to school should be labeled with his/her name. Lost and Found is cleaned out periodically during the school year. Items are placed on the stage and students are asked to file past and claim their belongings. Unclaimed items are donated to charitable organizations.


“Pay For It” gives parents the ability to see their child’s cafeteria account balance, what their child has purchased for the last 30 days and set up low balance e-mail reminders. Parents can put money in their child’s account, on-line, using credit cards or an electronic check. This account can be used to pay school fees, lunch fees, activity fees and fundraisers. For more information on how to sign up for this service, please go to and click on the ‘PAY FOR IT’ link under the ‘Parents’ tab. The sticker attached to the front of this packet has information needed to link your child to the account you create. There is also information regarding free and reduced lunch on the ‘Pay For It’ site.

Paper copies of the free and reduced lunch form will be sent home the first week of school. Applications from 2014-2015school year are good until Sept. 30th. You MUST fill out a new application to receive this program after Sept. 30th.

Breakfast is available before school at a cost of $1.90 / Reduced cost is $0.30 and the cost for lunch is $2.85 / Reduced Cost is $0.40. Menus are available on the district’s website!

Parent-Teacher Conferences are scheduled for all parents at the end of the grading periods in November and in February. Parents may request additional conferences at any time during the school year by contacting their child's teacher.

The large playground areas are used for free play and exercise during recess periods. Students are to remain in the designated areas of the building or playground and are also expected to follow the directions of the noon aides. We would appreciate it very much if parents would not try to visit with students while they are at recess. We do not allow students to leave the playground at any time. Tennis shoes must be worn at outdoor recess.

Jefferson is very fortunate to have an active Parent-Teacher Organization. We encourage all parents, grandparents and friends of Jefferson students to join our PTO. Meetings are usually held on the third Tuesday of each month beginning at 6:00 p.m. The meetings are open to everyone.

The progress of each student is monitored continuously. Progress reports are sent home, with students during the middle of each grading period, for those students experiencing difficulty. When receiving report cards, parents should sign the report card envelope and return it to school. Parents are asked to take time to review all assignments and tests that are sent home. Reviewing this work on a regular basis will assist parents in monitoring their child's daily progress.

Parents of students in grades three and above have daily access to grades and attendance for their child(ren) on PowerSchool. Students in grades three and above have this same access, but with their own account information.

Parents and Students can
Access the W-E PowerSchool Parent/Student Portal by clicking on this link...

    Fees are established by the Board of Education on an annual basis to cover the expense of consumable workbooks and computer supplies. A fee statement will be sent home with each child early in the school year. Parents who qualify for free or reduced lunch services also qualify for reduced fees.
    Medication - We must have a doctor's written authorization for all medication taken or administered at school. This includes all forms of medication, aspirin, cough syrup and other "over-the-counter" medication. We keep all medication in the clinic where we may supervise its administration. Our fax number is 954-3550 for your doctor's convenience.
  • Communicable Diseases
    If your child has any communicable diseases such as chicken pox, measles, mumps, scarlet fever, strept throat, impetigo, conjunctivitis, scabies or head lice, please report it to the school immediately. If you have any questions regarding any of the above diseases, call the nurse, but please DO NOT SEND YOUR CHILD TO SCHOOL if he/she has a suspicious rash or other disease.

    Illness and Accidents at School
    In case of an accident at school, first aid ONLY is administered. If further care is required, we refer to the current Emergency Form and notify you as soon as possible. When you are given this form, be sure to complete all areas and sign where necessary so that in case of an emergency we can reach you or

    All students attending school are required by law to have the following immunizations:
    5 DPT
    4 Polio
    2 MMR (Measles-Mumps Rubella)
    3 Hepatitis B

    The Revised Code for the State of Ohio, Section 33313.67 provides: "all pupils who are not fully immunized, or do not have a waiver on file, or do not fully meet the "in progress" criterion, are to be excluded from school on the 15th day following admittance."

    A school nurse or a health aide is available on a full time basis to help students with health problems. Emergency phone numbers and information by law must be on file for each child. Also, the school should be informed of any problems that may affect a student's capacity to perform in school. A written note must be provided if a student cannot participate in gym or recess.

    Vision Tests
    Visual acuity (distance vision) testing is routinely administered to all 1st, 3rd, and 5th grade students, and all new enrollees throughout the year. As this testing is limited and primarily a screening device to pick up obvious defects, it cannot possibly spot all vision problems. It is suggested that you child's vision be tested prior to his entering school, as part of the medical examination, to assure that his vision is normal. Any defects that are identified by the school nurse are reported to the parents for further evaluation. A vision referral form is sent home for the eye specialist to complete and return to the school for your child's health records. No report is made if vision appears normal. Students in kindergarten are screened for amblyopia and eye muscle balance each year. Boys in first grade will be screened for color vision.

    STUDENT DROP-OFF & PICK-UP                                                                                                                                                                                                                 All families using our Parent Drop-Off/Pick-Up line will be issued a Car Visor Sign and a student car tag (placed on book bag). Both of these items will be issued the same number for identification purposes and we will distribute these at New Student Orientation and also at Supply Drop-Off/Meet the Teacher Night.                                                             

    Our Drop-Off/Pick-Up Loop is single lane and will run similar to Washington Elementary’s system. All cars will pull up as far as possible in the lane at the Drop-Off/Pick-Up point (north end of the building). Students will exit out of the sidewalk side of the car for safety purposes. Staff will be present. At the end of the day, our designated staff will check car signs and student tags to pair up families for departure. We will pair up as many cars/students as possible at a time in order to keep the line flowing. Please be patient as safety is our main priority. Thank you!

    The bus lanes in front of Jefferson are to be kept safe for students boarding and exiting buses.

    Buses will arrive between 8:20-8:40 am for morning drop-off, using the Bus Only lanes. Buses will line-up between 2:30-2:45 pm in the Bus Lanes. Student dismissal is 2:43. Buses will depart for their routes between 2:47-2:55 pm. During these times, Buses ONLY are to use the two lanes closest to the school.

           All students leaving other than at regular dismissal time must leave with a parent, guardian or designated person after being signed out in the office. All persons picking up students during school hours must present a photo I.D. before office personnel will release a child.

    Jefferson is fortunate to have the services of a licensed Social Worker on a part-time basis. Her job is to provide short-term crisis intervention for students in need and to refer families to appropriate community resources. Besides meeting with children individually, she also facilitates groups and presents social skills and anger management lessons in the classrooms. Students request her services themselves, or may be refereed by concerned parents or school personnel. Our Social Worker is available Wednesdays and Fridays from 8:00 a.m. - 4:00 p.m. by calling 942-7244. A request may also be made by calling the Jefferson Office.

    Parents are invited to discuss placement concerns before classes are formed for the next school year. Considerations of all educational factors, academic and social, are the primary determinants of placement decisions. The final decision on all placements rests with the principal after due consideration of staff recommendations and parent requests. Parents wanting a specific class placement are welcome to make a request in writing to the principal. Parents may request that a child be placed in a particular classroom environment with a particular teacher, or not with a particular teacher. Parents should understand that teacher assignments may be changed, and that a requested teacher may not be available. The deadline for request is May 15. All parent requests will be strongly considered, but there will not be individual responses.

    Students are not permitted to bring radios, tape recorders, cameras, computerized games, "pets", and other electronic devices to school. They are often disruptive to the educational environment. The school takes no responsibility for any damage or loss that might take place.

    Formal testing of students takes place in all Willoughby-Eastlake elementary schools, at all grade levels, as determined by the Willoughby-Eastlake Board of Education, in compliance with requirements of the Ohio Department of Education. The testing for the 2015-2016 school year is as follows:

    K- Readiness Assessment (KRAL)
    Gr. K-5 MAP Assessments - online
    Gr. 3 Achievement Testing - Reading, Math
    Gr. 4 Achievement Testing - Reading, Math, Social Studies
    Gr. 5 Achievement Testing - Reading, Math, Science

    Students are required to keep their hardback texts covered at all times. Charges will be assessed for lost texts and those subjected to undue wear and tear.

    Bus transportation is provided to students residing in Eastlake whose residence is beyond one mile from the school building. Questions concerning routes, times, and stops can be answered by calling the school office.

    In accordance with federal law, any student found in any school facility or on school property to be in possession of a firearm, as defined in Section 921 of Title 1B, United States Code, shall be expelled from school for a period of not less than twelve calendar months from the time that he/she is found in possession. Firearms include, but may not be limited to, starter guns, silencers, explosives, incendiary devices, bombs or grenades. Knives are also prohibited, as well as other items that may reasonably be used to inflict physical harm, including, but not limited to, metal knuckles, straight razors, poisons, or poisonous gases, or any other object used or intended for use as a weapon. A knife includes, but is not limited to, a cutting instrument consisting of a sharp blade fastened to a handle. The same penalty and procedures shall be followed as for possession of a firearm.

    Please note: All toy guns, knives and all types of look-alike or toy weapons are also prohibited. These items are not appropriate for show-and-tell. Possession of a toy weapon in school will result in suspension.

    In case of inclement weather, check our district website at, listen to WELW (1330 AM), or view the district cable TV channel 96 for news regarding the closing of school. You may also be contacted by your child's room parent. Public schools may only be closed by the decision of the district superintendent. We make every effort to hold classes 180 days a year. The decision to close schools during inclement weather is based primarily upon the ability for our buses to run their respective routs. Every effort will continue to be made to announce the closing of schools the night before the day it would occur. Realizing the varied nature of weather conditions between and among our communities, some parents may decide to keep their children home because of weather conditions in their neighborhoods. Although these children will be counted as absent from school they will not be penalized for being absent.

    Nondiscrimination Notification
    The Willoughby-Eastlake City Schools are dedicated to the provision of equal educational opportunities and equal employment opportunities without regard to race, color, religion, national origin, sex, age, or disability in compliance with Title VI and Title VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act of 1990, and all Ohio anti-discrimination laws.

    To carry out the district’s anti-discrimination and anti-harassment policies, the following district-level persons are the compliance officers designated to receive and handle complaints related thereto:

    For Section 504 and other student complaints:

    Mrs. Eileen Bowers
    Director of Pupil Personnel Services
    37047 Ridge Rd.
    Willoughby, OH 44094

    For employee and public complaints:

    Mr. Charles Murphy
    Assistant Superintendent
    37047 Ridge Rd.
    Willoughby, OH 44094

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